PROTOCOLS & PROCESSES

Sanitizing Products

Please note the color code to find information relevant to your student:

Blue = 

Information for All

Red = 

Information for Elementary

Yellow = 

Information for Maternelle

MAIN SAFETY MEASURES

As a rule, LFC*extra follows the same main policies established during the day:

  • Cohorts system: Students can only register for one program only. Programs covering the full week are the Childcare program (pre-k to k) and Les Clubs (Homework help, gardening and crafts for grades 1-5)

  • Mask wearing: Mandatory for students and staff at all times 

  • Social distancing: 6 feet apart. 

  • Regular Hand washing: Always before re-entering the classroom, or every 45 minutes during bathroom breaks. Hand sanitizer used when entering the classroom as well 

  • Snacks: Eaten in classroom during transition time. No distribution. Students must bring their own. 

COHORTS SYSTEM AND CLASSROOMS ROTATION

Official recommendations from CDC and IDPH are that students do not participate in more than 3 cohorts maximum. LFC has opted for a 2 cohorts system (+ 1 for students taking the bus), authorizing students to be part of their classroom cohort, and to an after-school grade cohort.

LFC*extra establishes 1 cohort per grade, allowing contact between students from the same grade but not allowing students from different grades to interact with each other. In case of a confirmed case in a classroom during the day, the "test to stay program will be implemented by our health office and contact tracing team. If the confirmed case has attended the after school program, all students from the same grade who have been in contact with the confirmed case in the after school program within the last 48 hours will also be considered close contacts and participate in the "test to stay " program.

We have therefore established a weekly classroom rotation schedule that has been communicated to our cleaning company so that classrooms used by after school are sanitized after 6pm.

  • Pre-k: 1 classroom used weekly with a three-week rotation between Pre-k A, B & C 

  • Jr-K: 1 classroom used weekly with a three-week rotation between Jr-K A, B & C

  • K: 1 classroom used weekly with a three-week rotation between K A, B & C

  • Grades 1-5: 1 classroom used weekly with a 3-week rotation between classes A, B & C of each grade

   

TRANSITIONS FOR MATERNELLES (3-3:30pm)

During pick-up time, Maternelles students registered after school will remain in their classrooms under the supervision of their classroom assistant. At 3:15pm, when most students have been pick-up, they will seat at a table and eat their snack. To avoid distributing items from hand to hand, we will not provide snacks this year as we normally do. Each student should bring their own.

 

At 3:25pm, the after school team will assemble children from the same grade staying after school in one of the three classrooms of their choice. Before entering into the new classroom, students will stop by the bathroom and wash their hands. They will also use hand sanitizer when entering the classroom. 

TRANSITIONS FOR GRADES 1-5 (3:20-3:35pm)

At 3:20pm, in every grade from grade 1 to grade 5, students leaving by foot will go to the Wilson entrance with one of their teachers, and those leaving by car will go to the Allee Alain Weber with another one of their teachers. Students staying in after school will go to the classroom usd for their grade that week. The after school employee in charge of their group for the day will welcome them in the classroom and take attendance before taking the after school group to recess. Students will eat the snack that they brought from home outside during their recess period.

Upon their return from recess at 3:35pm, students from each grade will wash their hands, use hand sanitizer and congregate in classroom A, B or C to start doing their homework. 

Once their homework is done, students will be involved in outdoor games, playground play (on a rotation), gardening, or in indoor activities such as art projects, construction games, tinkering, etc. 

RECESS ORGANIZATION

  • Students are accompanied outside to recess by LFC*extra team members

  • When exiting the playground and before entering their classrooms, they are taken to the bathroom to wash their hands 

  • Each grade has their own play area–once outside, students stay in their own sections (PS, MS, or GS) and don’t mix with other grades.

  • Grades will rotate using the play structure throughout the week; no two grades are ever using the play structure on the same day. 

PICK-UP PROCESS

  • All after school pickup takes place in Allee Alain Weber, in front of the Lycée’s west lobby.

  • Pickup time is at 4:35 pm for students registered in the first part of the program, or anytime between 4:45pm and 6 pm if registered for extended stay

  • Parents are authorized to park their car in the Alain Weber alley while they walk to the west lobby entrance to pick up their child

  • To promote social distancing, we ask that parents leave as soon as possible once their child has been picked up

For students registered until 4:35pm

  • Students registered for the first part of the program (until 4:35pm) will be brought down to the west lobby at 4:35pm for pick-up.

  • Parents or other adults authorized for pickup will present their pickup cards to the LFC team member in charge of the child who will check that the number on the card matches the number on the child's backpack. 

For students registered until 6pm

  • Students registered until 6pm can be picked up anytime between 4:35pm and 6pm.

  • Children registered to stay later will be in their afterschool classroom or at the playground with their cohort.

  • A host will be present at the door of the West Lobby entrance between 4:45pm and 6pm.

  • Parents will present their pick-up card to the host. 

  • The host will enter the pickup number in the carpool spreadsheet, automatically informing all LFC*extra staff that the child associated with that number is ready for pickup.

  • Depending on the age of the children, they will either be brought to the west lobby by Lycée staff or will go to the lobby themselves from their classroom

  • When the child/children arrive, the host on duty will check that the card number on their backpack matches the card number given by the adult for pickup

TEAM TRAINING

  •  LFC*extra team members:

    • Sign the same pledge as all other Lycée staff members

    • Receive training on new information and organization of the after-school program prior to its start

    • Are trained in COVID-19 protocols 

    • Receive EpiPen training

    • Are given opportunities to complete the American Red Cross First Aid & CPR Training 

 

  • LFC*extra team members meet daily to review processes and make adjustments as needed

  • Training sessions are organized throughout the year, at the start of the school year and every month after that.

LE MERCREDI DES PETITS, DES MOYENS ET DES GRANDS

Lunch and snacks

Maternelles students registered in this program eat lunch at 11:45am. Students registered for the hot lunch program receive their lunch from Handcut Foods, just like every other day. All other students must bring their own lunch.

 

Evening snacks are served after 3pm to students registered to stay until 4:35pm or 6pm. These students should bring a snack from home.

 

All food brought to school must be nuts free. 

General schedule

  • Les Petits take a nap from 12:30pm to 1:45pm. The rest of the afternoon is shared between outdoor play, crafts activities, gardening and/or free play. Pick-up is at 3pm.

  • Les Moyens go out for recess after their lunch and take a nap from 12:45pm to 1:30pm. Between 1:45pm and 2:45pm, they attend in half groups a 30-minute yoga class in French and a 30-minute arts and crafts or gardening activity. Pick-up is at 3pm.

  • Les Grands do not take a nap. They go out for recess after their lunch. Between 12:45pm and 1:45pm, they attend in half groups a 30-minute yoga class in French and a 30-minute arts and crafts activity. The rest of the afternoon is shared between outdoor play, gardening and free play. Pick-up is at 3pm.

​Important note about pick-up

The Wednesday pick-up at 3pm takes place on the Allee Alain Weber side for both pick-up by car and by foot. Just like parents coming by car, parents coming by foot will present their card to the host and their child will be brought to them. Pick-up by car will take place in the same way as every other day at 3pm.

Pick-up for students staying later than 3pm will take place the same way that it is organized during the rest of the week (see Pick-up process section above).